NOTICE TO PROPOSERS

 

NOTICE IS HEREBY GIVEN that the City of Cooper City, Florida, will be accepting sealed proposals until 3:00 PM (EST) on Thursday, August 22, 2024, from qualified contractors capable of providing a DOCUMENT MANAGEMENT SYSTEM. Proposers shall comply with all rules and regulations for these services and follow the terms, conditions, and specifications contained in this solicitation. The Awarded vendor shall provide all labor, materials, insurance, and incidentals for the solution to the City of Cooper City.

 

 

The detailed Request for Proposal (RFP) shall be obtained online at www.DemandStar.com.

 

A NON-MANDATORY pre-proposal meeting will be held at 10:00 AM, Tuesday, July 16, 2024, at 9090 SW 50th Place, Cooper City, Florida 33328. Link below to attend virtually:

https://coopercityfl-org.zoom.us/j/82931410431

 

Proposals must be received in the City Clerk’s Office located in City Hall, 9090 Southwest 50th Place, Cooper City, Florida 33328 no later than 3:00 PM (EST), Thursday, August 22, 2024. The outside of the envelope or box must be clearly marked “RFP 2024-4-CC, DOCUMENT MANAGEMENT SYSTEM” and shallcontain one (1) identified, unbound original, three (3) copies, and one (1) electronic copy (flash drive) of your bid/proposal.

 

 

For questions and/or requests for information about this solicitation, please contact Purchasing@CooperCity.gov. Such contact shall be for clarification purposes only. Material changes, if any, to the Scope of Services or bidding procedures will only be transmitted by written addendum. All questions must be submitted in writing.  Questions of a material nature must be received prior to the cut-off date specified in the Bid/Proposal Schedule.  No part of your bid/proposal can be submitted via fax or e-mail.

 

The City Commission of the City of Cooper City reserves the right, for any reason, to reject any and all proposals/proposals and to make awards in the best interest of the City.

 

A Cone of Silence is hereby imposed prohibiting communication regarding this Request for Proposal between a potential vendor, service provider, proposer, lobbyist, or; consultant and the City Commissioners, City’s professional staff including, but not limited to, the City Manager, Staff, and  any member of the City’s selection or evaluation committee.  The Cone of Silence excludes the City’s Purchasing Division or the City employee designated as responsible for administering the procurement process for this solicitation. For further information about the Cone of Silence, please contact the City’s Purchasing Division.