Notice to Bidders - ITB 2024-2-CD, Records Scanning Indexing and Disposition Services




NOTICE IS HEREBY GIVEN that the City of Cooper City, Florida, will be accepting sealed bids until 3:00 PM (EST) on Friday, April 19, 2024, from qualified contractors capable of RECORD SCANNING, INDEXING, AND DISPOSITION SERVICES at the Community Development Office located at 9090 SW 50th Place, Cooper City, FL 33328. Bidders/Proposers shall comply with all rules and regulations for this type of installation and follow the terms, conditions, and specifications contained in this solicitation. The Awarded vendor shall provide all labor, materials, insurance, and incidentals for the project to the City of Cooper City.



ITB 2024-2-CD


The detailed Invitation to Bid (ITB) shall be obtained online at


Bids must be received ONLINE using the E-bidding platform.  The complete submittal must be received no later than 3:00PM (EST), Friday, April 19, 2024.


A NON-MANDATORY pre-bid meeting will be held at 10:00 AM, Friday, March 22, 2024, at 9090 SW 50th Place, Cooper City, Florida 33328.  A site visit will immediately follow the meeting.


For questions and/or requests for information about this solicitation, please contact Such contact shall be for clarification purposes only. Material changes, if any, to the Scope of Services or bidding procedures will only be transmitted by written addendum. All questions must be submitted in writing.  Questions of a material nature must be received prior to the cut-off date specified in the Bid/Proposal Schedule.  No part of your bid/proposal can be submitted via fax or e-mail.


The City Commission of the City of Cooper City reserves the right, for any reason, to reject any and all bids/bids and to make awards in the best interest of the City.


A Cone of Silence is hereby imposed prohibiting communication regarding this Invitation to Bid between a potential vendor, service provider, bidder, lobbyist, or; consultant and the City Commissioners, City’s professional staff including, but not limited to, the City Manager and staff, any member of the City’s selection or evaluation committee.  For further information about the Cone of Silence, please contact the City’s Purchasing Division.



                                                                                                                                CITY OF COOPER CITY

                                                                                                                                City Clerk’s Office




Please publish one (1) time on:                                                                         Wednesday, March 20, 2024


Please send invoice and proof of publication to:                                            Tedra Allen, City Clerk

                                                                                                                                City of Cooper City

                                                                                                                                9090 SW 50 Place

                                                                                                                                Cooper City, FL 33328