City Commission Regular Meeting Brief for May 14, 2024

City Commission Approves Purchase of Sod and Sod Installation Services
The City Commission approved the purchase and installation of sod from Mullings Engineering Services under the Southeast Florida Governmental Purchasing Cooperative Group, in the amount of $118,600, to be used by Public Works for multiple fields. On September 8, 2022, the City of Boynton Beach awarded Mullings, Odums Sod, Inc. and Sunset Sod, Inc. the Sod and Sod Installation Services under the Southeast Florida Governmental Purchasing Cooperative Group contract with an effective date of October 1, 2022. Among the three Awardees, Mullings is the most competitive choice for Group 10: Bermuda "Celebration" sod. Their bid of $0.60 per square foot for sod was $0.23 lower than the closest competitor, while their installation cost of $0.20 per square foot was $0.11 less. Public Works will be procuring 148,250 square feet of Celebration sod from Mullings at a total cost of $118,600.00, inclusive of installation. This decision ensures both cost-effectiveness and quality for the project.

City Commission Approves Third Amendment for Professional Procurement Services
The City Commission approved a third amendment to the agreement with Kirk Buffington for professional procurement services, which seeks to incorporate supplementary services on an as-needed basis. This approval provides the City flexibility to adapt to evolving procurement needs and challenges. Additionally, it allows expert access. The amendment enables the City to tap into the expertise and resources of the consultant, ensuring that City staff has access to specialized support when required. Through this amendment, the City will pay $125 per hour for Mr. Buffington’s services in an amount that shall not exceed $15,000.

City Commission Approves Purchase of Trane Tracer SC Controller for Cooper City/BSO Police Station
The City Commission approved the purchase of a Trane Tracer SC controller to replace the currently non-operational JACE building controller, at the Cooper City/BSO Police Station, for $28,002. Public Works will use this controller to have functional automation controls for both buildings' HVAC units. The Cooper City BSO law enforcement facility has HVAC units, unit 1S and unit 2N, which provide cooling. An automation controller operatesthe variable frequency drives, control relays, sensors, and VAV boxes to control the temperature in each zone throughout the facility. During the recent installation of two new 2N Trane HVAC unit, it was discovered that the existing JACE controller is non-operational and outdated and needs to be replaced. The purchase includes four-hour training for Public Works property maintenance staff so all future adjustments and servicing can be managed (in-house).

City Commission Approves Agreement with New City Manager
The City Commission approved an agreement with new City Manager Alejandro Rey effective June 1, 2024. Mr. Rey’s hiring follows a City Commission Special Meeting on May 6, 2024 where the Commission voted to delegate contract negotiating authority to Mayor Greg Ross. Mr. Rey was a finalist in the City’s most recent national search for city manager in 2023.

City Commission Approves Resolution 24-11
The City Commission approved a resolution that amends Resolution No. 03-2-9, which was adopted on February 9, 2023. This approval amends the required timeframe to request a park permit to utilize sports facilities within City parks and authorizes the Parks and Recreation Director, or designee, to extend the timeframe to request a park permit for sports facilities to ninety (90) days. The resolution aims to better accommodate residents' needs while maintaining efficient administrative processes for park permits. These revisions reflect the Parks and Recreation Department's commitment to facilitating community engagement and enhancing the accessibility of recreational facilities for all residents of Cooper City.

City Commission Approves Ordinance 24-09 on First Reading
The City Commision approved an ordinance, on first reading, that amends Chapter 12 of the City’s Code of Ordinances, entitled “Parks and Recreation,” by specifically amending Section 12-46(B) entitled “Application Procedure.” This chapter of the City Code has not been updated nor follows current trends and changes within the industry and the City of Cooper City. While reviewing the City Codes and Resolutions, it came to staff’s attention that some City policies and procedures were not compliant with the current section 12-46(B). This amendment will also codify the ability for residents to submit reservations for recreational facilities no more than 180 days before the date of the proposed use or activity. Currently, reservations cannot be place more than 90 days before the proposed use or activity. This ordinance will be brought forward for a second reading during the City Commission Regular Meeting scheduled for May 28, 2024.

City Commission Approves Ordinance 24-11 on First Reading
The City Commission approved an ordinance, on first reading, which would amend Chapter 17 of the City’s Code of Ordinances, entitled “Traffic and Motor Vehicles.” Within Chapter 17, it would specifically amend “Section 17-18 entitled “Prohibited Stopping, Standing or Parking on Certain Roadways,” to prohibit vehicles from blocking traffic during school hours and to require vehicles parking along roadways to face the flow of traffic. This ordinance would also amend Section 17-19 entitled “Parking Prohibited Over Catch Basins” to prohibit parking within rights of ways and swales, and to prohibit trailers, commercial vehicles, and recreational vehicles from parking on roadways.

City Commission Approves Ordinance 24-06 on Second Reading
The City Commission has approved an amendment to Ordinance 23-21, which amends the budget for Fiscal Year 2023-2024 for the City by establishing a Solid Waste Enterprise Fund.

City Commission Approves Ordinance 24-07 on Second Reading
The City Commission approved an ordinance that amends Article XII “Compliance with the Internal Revenue Code.” Under the current plan, benefits must commence to members not later than April 1 of the calendar year following the later of the calendar year in which the member attains age 70½. With the adoption of this ordinance, benefits will need to commence to members not later than April 1 of the calendar year following the later of the calendar year in which the member attains age 72.

City Commission Approves Ordinance 24-08 on Second Reading
The City Commission approved an ordinance that amends Chapter 2 “Administration,” of City’s Code of Ordinances to comply with Chapter 2019-21, Laws of Florida; by amending Article IX, “Disability,” and Article XI, “Death Benefits,” of Section 2-158. With the adoption of this ordinance, firefighters who become disabled before retirement due to cancer (as defined in Section 112.1816(1), Florida Statutes) or from the treatment of such cancer (as defined in Section 112.1816(1), Florida Statutes) shall be considered to have become disabled in the line of duty. 

City Commission Approves Ordinance 24-10 on Second Reading
The City Commission approved an ordinance which amends Ordinance No. 23-21 and providing for an amended budget for Fiscal Year 2023-2024. This budget amendment increases the budget by an amount not to exceed $170,000 for a Vulnerability Assessment of the City’s critical assets as required in the Florida Department of Environmental Protection (DEP) Grant Agreement No. 23PLN78 subject to the final signoffs. Hazen is one of the three (3) consultants selected through the City’s RFQ No. 2020-1 and approved by the City Commission on June 8, 2021, after meeting the requirements of Florida Statute (F.S.) 287.055, commonly known as Consultants’ Competitive Negotiation Act (CCNA). Pursuant to F.S. 287.055(2)(g), a consultant selected through the CCNA process can be awarded a “Continuing Contract” for professional services for each study in an amount not to exceed $500,000 without any additional competition. Hazen’s Task Order 2023-02 will be funded entirely by the grant monies and will be available after the DEP signs off the aforementioned agreement. This budget ordinance adds $170,000 to a grant fund and an offsetting $170,000 to Professional Services – Engineering.

More Information
For more information related to items on the April 30, 2024 agenda, please visit: https://coopercity.gov/index.asp?SEC=6FBF1E3E-60AB-4CC6-90EF-C800B28068D3&DE=96064FA4-D1C7-4D60-961B-E8D6D1F96611.

The next City Commission Regular Meeting will be held on May 28, 2024 at 6:30 p.m. at Cooper City Hall located at 9090 SW 50 Place, Cooper City, FL 33328.